{"id":185598,"date":"2025-12-15T03:28:13","date_gmt":"2025-12-15T02:28:13","guid":{"rendered":"https:\/\/uniavisen.dk\/ku-forskning-og-informationssikkerhed-efter-reformen-opgaverne-glider-opad\/"},"modified":"2025-12-15T12:52:11","modified_gmt":"2025-12-15T11:52:11","slug":"research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain","status":"publish","type":"post","link":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/","title":{"rendered":"Research and information security unit after the reform: Tasks pushed up the chain"},"content":{"rendered":"

After fierce debate, the University of Copenhagen (UCPH) rolled out its new administration in March 2025. Staff and students have now had more than six months to get used to the new reality.<\/p>\n

In a series of articles on the university\u2019s intranet KUnet, UCPH deputy directors of eight central units share how they have experienced the first few months and provide an update from their area of administration.<\/p>\n

The University Post is doing a similar series, where we instead speak to employees and to union representatives across the organisation. This time, the focus is on UCPH Research and Information Security.<\/p>\n

\n

Half a year with the new administration<\/p>\n

On KUnet, you can now read a series of articles where the deputy directors of the University of Copenhagen (UCPH)\u2019s eight central administrative units take stock, six months after the new administration at UCPH was implemented.<\/p>\n

At the University Post, we have launched a similar series \u2014 where we speak to staff and union representatives.<\/p>\n

Read earlier instalments here:<\/p>\n

UCPH Education<\/a>
\nUCPH Finance<\/a>
\nUCPH Buildings<\/a>
\nUCPH Communications<\/a>
\nUCPH IT<\/a>
\nUCPH Innovation and Business Collaboration<\/a><\/p>\n<\/div>\n

No more daily life with the researchers<\/h3>\n

When senior consultant and research adviser Heidi Weje showed up for work on 1 March, she no longer had her office at the Department of Food and Resource Economics (IFRO) for the first time in many years. She was now part of the new administrative unit UCPH Research and Information Security.<\/p>\n

She describes the shift as moving from one dream team to another \u2014 but also a farewell to daily researcher interactions.<\/p>\n

Before the reform, Heidi Weje was the only person in her role at IFRO. She helped researchers with applications, collaboration agreements, external contacts, and all the admin that comes with the department\u2019s many projects and grant applications. She was the link to that part of the operation that involves external funding.<\/p>\n

\u00bbQuite a central role,\u00ab she says.<\/p>\n

After the reform, some of her tasks moved to UCPH Research Funding Frederiksberg+, while other tasks remained \u2014 and that has consequences for a small department, she says:<\/p>\n

\u00bbThey\u2019re already a small team, and some of the tasks I used to handle are now with the head of administration or the researchers themselves. That was never the intention of the reform.\u00ab<\/p>\n

There are tasks that fall between the cracks. When the reform was designed, they didn\u2019t make the divisions clear enough.<\/p>\n

Heidi Weje, senior consultant<\/p>\n<\/blockquote>\n

She has spent the past eight months figuring out what falls under her responsibility in the new structure \u2014 and what doesn\u2019t. Those interfaces could have been much clearer, she says.<\/p>\n

\u00bbThere are tasks that fall between the cracks. When the reform was designed, they didn\u2019t make the divisions clear enough. We simply don\u2019t always know how far to take a task before passing it on.\u00ab<\/p>\n

One example is collaboration agreements. Previously, Heidi Weje handled all the administrative work while the lawyers took care of the legal side.<\/p>\n

Now the admin tasks are left to the researchers:<\/p>\n

\u00bbIt\u2019s a shame. The tasks have been bumped up the ladder.\u00ab<\/p>\n

Tasks related to government contracts and commissioned research are also at risk of falling through the cracks. This is a problem, as these make up a big part of department budgets.<\/p>\n

\u00bbThere are many tasks that lie between researchers, legal staff and the department \u2014 and no one really knows where they belong,\u00ab she says.<\/p>\n

From 160 researchers to the whole faculty<\/h3>\n

Her new area of responsibility is much larger. She used to support 160 researchers at the Department of Food and Resource Economics. Now she serves the entire Faculty of Science and Frederiksberg Campus. Back then, she was on her own in the job. Now she\u2019s on a team where ideas, and tasks, can be shared.<\/p>\n

\u00bbI used to be stuck with 400 applications, while at the same time someone else only had three. This is much better now.\u00ab<\/p>\n

And on a personal level, the reform has brought on professional growth.<\/p>\n

\u00bbI like working in that space where you support researchers with all sorts of things, so personally, I\u2019m now doing more of the work I enjoy,\u00ab she says.<\/p>\n

The reform needed more time<\/h3>\n

The biggest change, however, isn\u2019t about the tasks \u2014 it\u2019s about proximity, she says:<\/p>\n

\u00bbI feel more distant from the researchers. I\u2019m no longer invited to the same meetings, and we no longer bump into each other by the coffee machine or at lunch. Back then, researchers could just drop by my office if they were nearby \u2014 but that doesn\u2019t happen now that I\u2019m based in the main building on Frederiksberg campus.\u00ab<\/p>\n

She knows how important it is to maintain close contact with academic settings, so she seizes on every opportunity to be on-site.<\/p>\n

I take every meeting with the researchers at their place, and I have lunch with colleagues so that I\u2019m still visible<\/p>\n

Heidi Weje, senior consultant<\/p>\n<\/blockquote>\n

\u00bbI take every meeting with researchers at their place, and I have lunch with colleagues so that I\u2019m still visible. It can be done, but at a big place like UCPH, changes take time\u00ab<\/p>\n

Looking back, there is one thing in particular she wishes had been done differently:<\/p>\n

\u00bbIf management had decided on a 1 June start date, there would have been more time to identify the gaps and to define the interfaces properly,\u00ab she says.<\/p>\n

Several units lacked staff during the start-up phase, she explains. Including the research funding unit on South Campus.<\/p>\n

\u00bbThey\u2019ve had to recruit new staff, and it takes time to build a unit from scratch. Researchers feel this too. Here on Frederiksberg campus, we\u2019re all running faster because we\u2019re helping other units while also building up our own. This affects how well we integrate with the research communities,\u00ab she says.<\/p>\n

This article was first written in Danish and published on 11 December 2025. It has been translated into English and post-edited by Mike Young.<\/em>
\n<\/p>\n","protected":false},"excerpt":{"rendered":"

New opportunities for collaboration, but less proximity to researchers. That\u2019s how research adviser Heidi Weje describes life in the UCPH Research and Information Security unit after the reform.<\/p>\n","protected":false},"author":109,"featured_media":185499,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[4539],"tags":[],"class_list":["post-185598","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-arbejdsmiljoe-en","expression-news_article"],"acf":[],"aioseo_notices":[],"yoast_head":"\nResearch and security unit after the reform: Tasks pushed up the chain \u2014 University Post<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Research and security unit after the reform: Tasks pushed up the chain \u2014 University Post\" \/>\n<meta property=\"og:description\" content=\"New opportunities for collaboration, but less proximity to researchers. That\u2019s how research adviser Heidi Weje describes life in the UCPH Research and Information Security unit after the reform.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/\" \/>\n<meta property=\"og:site_name\" content=\"University Post\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/uniavis\" \/>\n<meta property=\"article:published_time\" content=\"2025-12-15T02:28:13+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-12-15T11:52:11+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"800\" \/>\n\t<meta property=\"og:image:height\" content=\"800\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Maria Brus Pedersen\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:image\" content=\"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg\" \/>\n<meta name=\"twitter:creator\" content=\"@Uniavisen\" \/>\n<meta name=\"twitter:site\" content=\"@Uniavisen\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Maria Brus Pedersen\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\\\/\"},\"author\":{\"name\":\"Maria Brus Pedersen\",\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/#\\\/schema\\\/person\\\/b7dd1ffcbe0d2c4ea49ef92a35a7b7eb\"},\"headline\":\"Research and information security unit after the reform: Tasks pushed up the chain\",\"datePublished\":\"2025-12-15T02:28:13+00:00\",\"dateModified\":\"2025-12-15T11:52:11+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\\\/\"},\"wordCount\":1003,\"image\":{\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/uniavisen.dk\\\/wp-content\\\/uploads\\\/2025\\\/12\\\/1728566248552.jpg\",\"articleSection\":[\"Working environment\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\\\/\",\"url\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\\\/\",\"name\":\"Research and security unit after the reform: Tasks pushed up the chain \u2014 University Post\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/uniavisen.dk\\\/wp-content\\\/uploads\\\/2025\\\/12\\\/1728566248552.jpg\",\"datePublished\":\"2025-12-15T02:28:13+00:00\",\"dateModified\":\"2025-12-15T11:52:11+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/#\\\/schema\\\/person\\\/b7dd1ffcbe0d2c4ea49ef92a35a7b7eb\"},\"breadcrumb\":{\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/uniavisen.dk\\\/en\\\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\\\/#primaryimage\",\"url\":\"https:\\\/\\\/uniavisen.dk\\\/wp-content\\\/uploads\\\/2025\\\/12\\\/1728566248552.jpg\",\"contentUrl\":\"https:\\\/\\\/uniavisen.dk\\\/wp-content\\\/uploads\\\/2025\\\/12\\\/1728566248552.jpg\",\"width\":800,\"height\":800,\"caption\":\"F\u00f8r reformen var Heidi Weje den eneste p\u00e5 IFRO i sin rolle, nu har hun f\u00e5et t\u00e6tte kollegaer at sparre med.\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Research and information security unit after the reform: Tasks pushed up the chain\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/#website\",\"url\":\"https:\\\/\\\/uniavisen.dk\\\/\",\"name\":\"University Post\",\"description\":\"Independent of management\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/uniavisen.dk\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\\\/\\\/uniavisen.dk\\\/#\\\/schema\\\/person\\\/b7dd1ffcbe0d2c4ea49ef92a35a7b7eb\",\"name\":\"Maria Brus Pedersen\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/40ecc6e938eb818f39c144a5345e5caeee6436bb9bd5537ee4b719f2d5591fdb?s=96&d=identicon&r=g\",\"url\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/40ecc6e938eb818f39c144a5345e5caeee6436bb9bd5537ee4b719f2d5591fdb?s=96&d=identicon&r=g\",\"contentUrl\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/40ecc6e938eb818f39c144a5345e5caeee6436bb9bd5537ee4b719f2d5591fdb?s=96&d=identicon&r=g\",\"caption\":\"Maria Brus Pedersen\"},\"url\":\"https:\\\/\\\/uniavisen.dk\\\/en\\\/author\\\/maria_brus\\\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Research and security unit after the reform: Tasks pushed up the chain \u2014 University Post","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/","og_locale":"en_US","og_type":"article","og_title":"Research and security unit after the reform: Tasks pushed up the chain \u2014 University Post","og_description":"New opportunities for collaboration, but less proximity to researchers. That\u2019s how research adviser Heidi Weje describes life in the UCPH Research and Information Security unit after the reform.","og_url":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/","og_site_name":"University Post","article_publisher":"https:\/\/www.facebook.com\/uniavis","article_published_time":"2025-12-15T02:28:13+00:00","article_modified_time":"2025-12-15T11:52:11+00:00","og_image":[{"width":800,"height":800,"url":"http:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg","type":"image\/jpeg"}],"author":"Maria Brus Pedersen","twitter_card":"summary_large_image","twitter_image":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg","twitter_creator":"@Uniavisen","twitter_site":"@Uniavisen","twitter_misc":{"Written by":"Maria Brus Pedersen","Est. reading time":"5 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/#article","isPartOf":{"@id":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/"},"author":{"name":"Maria Brus Pedersen","@id":"https:\/\/uniavisen.dk\/#\/schema\/person\/b7dd1ffcbe0d2c4ea49ef92a35a7b7eb"},"headline":"Research and information security unit after the reform: Tasks pushed up the chain","datePublished":"2025-12-15T02:28:13+00:00","dateModified":"2025-12-15T11:52:11+00:00","mainEntityOfPage":{"@id":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/"},"wordCount":1003,"image":{"@id":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/#primaryimage"},"thumbnailUrl":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg","articleSection":["Working environment"],"inLanguage":"en-US"},{"@type":"WebPage","@id":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/","url":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/","name":"Research and security unit after the reform: Tasks pushed up the chain \u2014 University Post","isPartOf":{"@id":"https:\/\/uniavisen.dk\/#website"},"primaryImageOfPage":{"@id":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/#primaryimage"},"image":{"@id":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/#primaryimage"},"thumbnailUrl":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg","datePublished":"2025-12-15T02:28:13+00:00","dateModified":"2025-12-15T11:52:11+00:00","author":{"@id":"https:\/\/uniavisen.dk\/#\/schema\/person\/b7dd1ffcbe0d2c4ea49ef92a35a7b7eb"},"breadcrumb":{"@id":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/#primaryimage","url":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg","contentUrl":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg","width":800,"height":800,"caption":"F\u00f8r reformen var Heidi Weje den eneste p\u00e5 IFRO i sin rolle, nu har hun f\u00e5et t\u00e6tte kollegaer at sparre med."},{"@type":"BreadcrumbList","@id":"https:\/\/uniavisen.dk\/en\/research-and-security-unit-after-the-reform-tasks-pushed-up-the-chain\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/uniavisen.dk\/en\/"},{"@type":"ListItem","position":2,"name":"Research and information security unit after the reform: Tasks pushed up the chain"}]},{"@type":"WebSite","@id":"https:\/\/uniavisen.dk\/#website","url":"https:\/\/uniavisen.dk\/","name":"University Post","description":"Independent of management","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/uniavisen.dk\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Person","@id":"https:\/\/uniavisen.dk\/#\/schema\/person\/b7dd1ffcbe0d2c4ea49ef92a35a7b7eb","name":"Maria Brus Pedersen","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/secure.gravatar.com\/avatar\/40ecc6e938eb818f39c144a5345e5caeee6436bb9bd5537ee4b719f2d5591fdb?s=96&d=identicon&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/40ecc6e938eb818f39c144a5345e5caeee6436bb9bd5537ee4b719f2d5591fdb?s=96&d=identicon&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/40ecc6e938eb818f39c144a5345e5caeee6436bb9bd5537ee4b719f2d5591fdb?s=96&d=identicon&r=g","caption":"Maria Brus Pedersen"},"url":"https:\/\/uniavisen.dk\/en\/author\/maria_brus\/"}]}},"advancedCustomFields":{"expression":{"term_id":15,"name":"News Article","slug":"news_article","term_group":0,"term_taxonomy_id":15,"taxonomy":"expression","description":"","parent":0,"count":11492,"filter":"raw"},"enable_comments":true,"align_content":"alignleft","feature_color":"","article_updated":"","layout_group":[{"acf_fc_layout":"Headline","use_post_title":false,"headline":"Research and security unit after the reform: Tasks pushed up the chain","style":"default","highlighted_words":"","text_size":"small"},{"acf_fc_layout":"Image","image":{"ID":185498,"id":185498,"title":"1728566248552","filename":"1728566248552.jpg","filesize":100493,"url":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg","link":"https:\/\/uniavisen.dk\/en\/ku-forskning-og-informationssikkerhed-efter-reformen-opgaverne-glider-opad\/attachment\/1728566248552\/","alt":"","author":"109","description":"","caption":"F\u00f8r reformen var Heidi Weje den eneste forskningsr\u00e5dgiver p\u00e5 Institut for F\u00f8devare- og Ressource\u00f8konomi. I dag har hun t\u00e6tte kolleger, hun kan sparre med. ","name":"1728566248552","status":"inherit","uploaded_to":185492,"date":"2025-12-11 10:24:08","modified":"2025-12-11 12:30:42","menu_order":0,"mime_type":"image\/jpeg","type":"image","subtype":"jpeg","icon":"https:\/\/uniavisen.dk\/wp-includes\/images\/media\/default.png","width":800,"height":800,"sizes":{"thumbnail":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552-150x150.jpg","thumbnail-width":150,"thumbnail-height":150,"medium":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552-480x480.jpg","medium-width":480,"medium-height":480,"medium_large":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552-768x768.jpg","medium_large-width":768,"medium_large-height":768,"large":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg","large-width":800,"large-height":800,"1536x1536":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg","1536x1536-width":800,"1536x1536-height":800,"2048x2048":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg","2048x2048-width":800,"2048x2048-height":800,"featured-soft":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552-290x290.jpg","featured-soft-width":290,"featured-soft-height":290,"featured-hard":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552-290x180.jpg","featured-hard-width":290,"featured-hard-height":180,"narrow":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552-700x700.jpg","narrow-width":700,"narrow-height":700,"extended":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg","extended-width":800,"extended-height":800}},"style":"narrow","text_placement":"metadata-below","image_link_url":"","image_link_title":"","caption_prefix":"","enable_alternative_caption":true,"alternative_caption":"Before the reform, Heidi Weje was the sole research adviser at the Department of Food and Resource Economics. Now she has close colleagues she can exchange ideas with."},{"acf_fc_layout":"Standfirst","subject":"Administration reform","text":"This is a story about what will follow","use_post_excerpt":true},{"acf_fc_layout":"Byline","is_author":true,"contributors":false},{"acf_fc_layout":"Content","content":"<p>After fierce debate, the University of Copenhagen (UCPH) rolled out its new administration in March 2025. Staff and students have now had more than six months to get used to the new reality.<\/p>\n<p>In a series of articles on the university\u2019s intranet KUnet, UCPH deputy directors of eight central units share how they have experienced the first few months and provide an update from their area of administration.<\/p>\n<p>The University Post is doing a similar series, where we instead speak to employees and to union representatives across the organisation. This time, the focus is on UCPH Research and Information Security.<\/p>\n<div class=\"factbox\">\n<p class=\"factbox-header feature-color\">Half a year with the new administration<\/p>\n<p>On KUnet, you can now read a series of articles where the deputy directors of the University of Copenhagen (UCPH)\u2019s eight central administrative units take stock, six months after the new administration at UCPH was implemented.<\/p>\n<p>At the University Post, we have launched a similar series \u2014 where we speak to staff and union representatives.<\/p>\n<p>Read earlier instalments here:<\/p>\n<p><a href=\"https:\/\/uniavisen.dk\/en\/education-unit-after-the-reform-uncertainty-is-still-the-order-of-the-day\/\">UCPH Education<\/a><br \/>\n<a href=\"https:\/\/uniavisen.dk\/en\/administration-reform-universitys-finance-staff-reveal-contrasting-journeys\/\">UCPH Finance<\/a><br \/>\n<a href=\"https:\/\/uniavisen.dk\/en\/campus-officers-after-the-reform-same-job-just-got-harder\/\">UCPH Buildings<\/a><br \/>\n<a href=\"https:\/\/uniavisen.dk\/en\/communications-staff-after-the-reform-thriving-centrally-missing-the-local-touch\/\">UCPH Communications<\/a><br \/>\n<a href=\"https:\/\/uniavisen.dk\/en\/it-support-hit-hard-by-ucph-administration-shake-up\/\">UCPH IT<\/a><br \/>\n<a href=\"https:\/\/uniavisen.dk\/en\/innovation-unit-after-the-reform-new-colleagues-better-ideas\/\">UCPH Innovation and Business Collaboration<\/a><\/p>\n<\/div>\n<h3>No more daily life with the researchers<\/h3>\n<p>When senior consultant and research adviser Heidi Weje showed up for work on 1 March, she no longer had her office at the Department of Food and Resource Economics (IFRO) for the first time in many years. She was now part of the new administrative unit UCPH Research and Information Security.<\/p>\n<p>She describes the shift as moving from one dream team to another \u2014 but also a farewell to daily researcher interactions.<\/p>\n<p>Before the reform, Heidi Weje was the only person in her role at IFRO. She helped researchers with applications, collaboration agreements, external contacts, and all the admin that comes with the department\u2019s many projects and grant applications. She was the link to that part of the operation that involves external funding.<\/p>\n<p>\u00bbQuite a central role,\u00ab she says.<\/p>\n<p>After the reform, some of her tasks moved to UCPH Research Funding Frederiksberg+, while other tasks remained \u2014 and that has consequences for a small department, she says:<\/p>\n<p>\u00bbThey\u2019re already a small team, and some of the tasks I used to handle are now with the head of administration or the researchers themselves. That was never the intention of the reform.\u00ab<\/p>\n<blockquote><p>There are tasks that fall between the cracks. When the reform was designed, they didn\u2019t make the divisions clear enough.<\/p>\n<p class=\"quotee\">Heidi Weje, senior consultant<\/p>\n<\/blockquote>\n<p>She has spent the past eight months figuring out what falls under her responsibility in the new structure \u2014 and what doesn\u2019t. Those interfaces could have been much clearer, she says.<\/p>\n<p>\u00bbThere are tasks that fall between the cracks. When the reform was designed, they didn\u2019t make the divisions clear enough. We simply don\u2019t always know how far to take a task before passing it on.\u00ab<\/p>\n<p>One example is collaboration agreements. Previously, Heidi Weje handled all the administrative work while the lawyers took care of the legal side.<\/p>\n<p>Now the admin tasks are left to the researchers:<\/p>\n<p>\u00bbIt\u2019s a shame. The tasks have been bumped up the ladder.\u00ab<\/p>\n<p>Tasks related to government contracts and commissioned research are also at risk of falling through the cracks. This is a problem, as these make up a big part of department budgets.<\/p>\n<p>\u00bbThere are many tasks that lie between researchers, legal staff and the department \u2014 and no one really knows where they belong,\u00ab she says.<\/p>\n<h3>From 160 researchers to the whole faculty<\/h3>\n<p>Her new area of responsibility is much larger. She used to support 160 researchers at the Department of Food and Resource Economics. Now she serves the entire Faculty of Science and Frederiksberg Campus. Back then, she was on her own in the job. Now she\u2019s on a team where ideas, and tasks, can be shared.<\/p>\n<p>\u00bbI used to be stuck with 400 applications, while at the same time someone else only had three. This is much better now.\u00ab<\/p>\n<p>And on a personal level, the reform has brought on professional growth.<\/p>\n<p>\u00bbI like working in that space where you support researchers with all sorts of things, so personally, I\u2019m now doing more of the work I enjoy,\u00ab she says.<\/p>\n<h3>The reform needed more time<\/h3>\n<p>The biggest change, however, isn\u2019t about the tasks \u2014 it\u2019s about proximity, she says:<\/p>\n<p>\u00bbI feel more distant from the researchers. I\u2019m no longer invited to the same meetings, and we no longer bump into each other by the coffee machine or at lunch. Back then, researchers could just drop by my office if they were nearby \u2014 but that doesn\u2019t happen now that I\u2019m based in the main building on Frederiksberg campus.\u00ab<\/p>\n<p>She knows how important it is to maintain close contact with academic settings, so she seizes on every opportunity to be on-site.<\/p>\n<blockquote><p>I take every meeting with the researchers at their place, and I have lunch with colleagues so that I\u2019m still visible<\/p>\n<p class=\"quotee\">Heidi Weje, senior consultant<\/p>\n<\/blockquote>\n<p>\u00bbI take every meeting with researchers at their place, and I have lunch with colleagues so that I\u2019m still visible. It can be done, but at a big place like UCPH, changes take time\u00ab<\/p>\n<p>Looking back, there is one thing in particular she wishes had been done differently:<\/p>\n<p>\u00bbIf management had decided on a 1 June start date, there would have been more time to identify the gaps and to define the interfaces properly,\u00ab she says.<\/p>\n<p>Several units lacked staff during the start-up phase, she explains. Including the research funding unit on South Campus.<\/p>\n<p>\u00bbThey\u2019ve had to recruit new staff, and it takes time to build a unit from scratch. Researchers feel this too. Here on Frederiksberg campus, we\u2019re all running faster because we\u2019re helping other units while also building up our own. This affects how well we integrate with the research communities,\u00ab she says.<\/p>\n<p><em>This article was first written in Danish and published on 11 December 2025. It has been translated into English and post-edited by Mike Young.<\/em><\/p>\n"},{"acf_fc_layout":"ArticleEnd"},{"acf_fc_layout":"Newsletter","lang_select":"en","identifier":"Newsletter","headline":"Get an email with upcoming events and top University of Copenhagen stories","button_text":"Sign up here","class":""},{"acf_fc_layout":"OtherStories","headline":"","hand_picked_posts":false,"references":false,"category":false,"theme":false,"number_of_posts":"4","style":"default"}]},"taxonomyData":{"category":[{"term_id":4539,"name":"Working environment","slug":"arbejdsmiljoe-en","term_group":0,"term_taxonomy_id":4539,"taxonomy":"category","description":"","parent":0,"count":95,"filter":"raw"}],"post_tag":[],"post_format":[],"expression":[{"term_id":15,"name":"News Article","slug":"news_article","term_group":0,"term_taxonomy_id":15,"taxonomy":"expression","description":"","parent":0,"count":11492,"filter":"raw"}],"translation_priority":[{"term_id":5468,"name":"Optional","slug":"optional-en","term_group":0,"term_taxonomy_id":5468,"taxonomy":"translation_priority","description":"","parent":0,"count":674,"filter":"raw"}]},"featured_media_url":"https:\/\/uniavisen.dk\/wp-content\/uploads\/2025\/12\/1728566248552.jpg","_links":{"self":[{"href":"https:\/\/uniavisen.dk\/en\/wp-json\/wp\/v2\/posts\/185598","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/uniavisen.dk\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/uniavisen.dk\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/uniavisen.dk\/en\/wp-json\/wp\/v2\/users\/109"}],"replies":[{"embeddable":true,"href":"https:\/\/uniavisen.dk\/en\/wp-json\/wp\/v2\/comments?post=185598"}],"version-history":[{"count":17,"href":"https:\/\/uniavisen.dk\/en\/wp-json\/wp\/v2\/posts\/185598\/revisions"}],"predecessor-version":[{"id":185680,"href":"https:\/\/uniavisen.dk\/en\/wp-json\/wp\/v2\/posts\/185598\/revisions\/185680"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/uniavisen.dk\/en\/wp-json\/wp\/v2\/media\/185499"}],"wp:attachment":[{"href":"https:\/\/uniavisen.dk\/en\/wp-json\/wp\/v2\/media?parent=185598"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/uniavisen.dk\/en\/wp-json\/wp\/v2\/categories?post=185598"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/uniavisen.dk\/en\/wp-json\/wp\/v2\/tags?post=185598"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}