Then don’t forget the University Post calendar — the fastest way to let potential University of Copenhagen student, scientist and staff participants know what’s going on.

Submit your event to the University Post calendar here.

Students and scientists visit our calendar to find upcoming talks, lectures, debates, conferences, exhibitions, club nights, and social events: So it’s a great way to boost your event’s visibility beyond your own association, unit, department or faculty.

Why use the University Post calendar?

• It is easy! — If you already have the event description from another webpage, platform, or context, you can just copy-paste it in.
• Reach a broader audience — On our website your event will be visible to the entire UCPH community, across all faculties and campuses.
• Your event goes into the University Post newsletter — Selected events will feature in the University Post newsletter, with 600+ subscribers.
• Increase attendance — Your event will not go unnoticed. Our readers are actively looking for upcoming events to attend, and you will get the right people to sign up for and attend your event. Event descriptions on our newsletters are often the most clicked.
• Simple submission process — Fill in the details using our quick online form. No login required.
• Space for the key info — Include times, locations, descriptions, speaker bios, images and links — all in one place.
• It’s completely free — It costs absolutely nothing to get your event listed.

When to use the University Post calendar?

As soon as possible! In practice, this will mean as soon as you have the event details. This is why:

1. By adding an event early, the event will be visibile on the calendar throughout the period of time from when it is uploaded until the event takes place.
2. While the calendar event will get most views in the weeks immediately preceding the event date, our statistics show that calendar events that are far off in the future also get a significant number of views, tallied up over a long period of time.
3. Potential participants also want to be able to plan ahead, and share what they intend to participate in.
4. It increases the chance that we will be able to promote your event in a newsletter.

English or Danish. Which language should I use?

English is the best choice if you want to reach the widest audience — as calendar events in English will includes both international staff and students, as well as most Danish speakers. If, however, your event text is already written in Danish, feel free to use that. If you’re worried about losing part of your audience, you can:

• Have both an English-language and Danish-language version of the text in the content field with the sentence ‘In Danish [or English] below’ at the top
• Set up two versions of the event — one in Danish, one in English — and clearly label them.

How do you set up an event on the University Post calendar?

Open the Submit Event form in another tab. You will see something at the top that looks like this:

Title

This is where you have to add a title. If it is a lecture, the lecture title will be the title. So if the lecture is called ‘What happens next: how will we really respond to climate change?’ that is also a good title for the event page.

If it is a festival, and festival is in the name of the festival, use that. So a good title for, say, the KU Festival is (surprise!) ‘KU Festival’.

If you are an association that has regular meetings with different topics, you should try to differentiate between them.  So a book club could have the title ‘Book club: Jane Austen’s novels’ and ‘Book club: Start meeting for new members’.

Content

If we scroll down a bit on the submit event form we come to the ‘content’ field. If you already have a description of the event from another context, then this is easy. Just copy-paste the same text into the content field.

If you don’t already have a description of the event ready, here are a few tips.

The content field is your chance to explain why your event matters. You don’t need to repeat details like time, place, or registration — those go in the other fields. Focus instead on what makes the event interesting, relevant, or unique.

Use these questions to guide your writing:

• What is the purpose of the event?
• Who is it for? (Is it aimed at students, staff, researchers, the public?)
• What topics will be covered or discussed?
• Who are the speakers or performers — and why are they worth hearing?
• Will there be anything unusual or interactive (e.g., debates, workshops, Q&A sessions)?
• Why should someone take time out of their day to attend?

Here is a generic example of a text in the content field:

“Join us for a panel discussion on the future of academic freedom in Europe. Our guests include Professor Maria Hansen (Aarhus University), Associate Professor Lars Thomsen (UCPH). Together, they will explore the political, legal and ethical challenges facing universities today — and what can be done to protect free research and expression.

The panel will be followed by a short audience Q&A and a reception with refreshments.”

Type

If we scroll down a bit further there is a field called ‘type’. Click on the ‘Select’ field and choose between conference, debate, dissertation defence, lecture, other, Phd defence, seminar, talk.

If your event falls between categories then just choose ‘other’.

Start time, end time, location

Add the start time and end time.

In the location field, if the room or auditorium number has not yet been fixed, then write the general campus location and write ‘precise room number to be announced’.

Host, registration, price

Next down is the category ‘host’.

This is where you will write the name of the institution, association, or organiser that is responsible for the event.

‘Registration’ is where you can add a link to the page where participants can sign up for the event — if applicable.

If the event is not free, put the price of a ticket in the ‘price’ field.

Image

No need for a thousand words — just an image:  You may already have an event flyer, digital graphic, or promotional banner from the event. In this case, use the image you already have. This ensures that your calendar event is on brand with the same event on other platforms.

If you don’t have an image already, there are a few easy workarounds, depending on the type of event:

• Use a photo from a previous event
• If a talk, ask your speaker for a picture
• Use a relevant stock photo
• Use your department or club  logo — if nothing else is available, this is better than nothing
• Create a simple graphic on Canva or PowerPoint

Add your short description

The field with the ‘short description’ is the text that shows on the front page of the calendar. It should basically be a short and sweet version of what you already have in the content field.

There is a field called ‘old url’. Ignore this.

Glance through your calendar event, and check for typos etc.

… and ‘submit’!

Now it is time to ‘submit’.

Click on SUBMIT EVENT and your calendar event is live, and it will stay live until the time when it is scheduled to take place.

What you now get is a new screen that looks like this.

If you for some reason wish to delete your event you can always use the private link. Just copy the long URL address into another tab and click delete.

If you want to subsequently cancel or edit your entry you can write to gbg@adm.ku.dk.

Good luck with your event — we hope it’s a full house!

Submit your event to the University Post calendar here.